Easy registration for visitors with a
Digital reception
Easy registration for visitors with
digital reception
What is a digital reception?
Your digital receptionist
A digital reception or digital visitor registration is a combination of software and hardware designed to streamline your reception activities seamlessly and effortlessly. With this system, you can automate reception tasks online, eliminating the need for a person to perform tedious and repetitive tasks. It is a reliable and cost-effective solution for improving your access and visitor management. Moreover, our system can be fully customized through bespoke solutions, offering a digital visitor system tailored to your specific needs across various industries.
Discover
Digital Frontdesk
Receive visitors 24/7, supporting or replacing your receptionist
This is possible with a digital reception. Your visitors can easily register themselves on a touchscreen in the form of, for example, a counter model or kiosk. Through visitor management system, you can keep track of who is present in your building and when. After registration, the visitor can search for their contact person by name, function, or department, and then contact them by phone.
References
Woonzorg Flevoland - Reception with Nedap Ons integration
Hydro - Aluminum digital reception in corporate branding
TE Connectivity - Digital reception with badge dispenser
Spie- Digital reeption with integrated door unlocking system
Ambulance Oost - Digital reception in corporate branding
Spie- Digital reception outdoor column
MM Metal Recycling - Digital reception deskmount
ERIKS - Digital reception wall mount
Swartberg - Digital reception floor stand
Whether you have a busy reception or an unmanned lobby, our digital reception solutions ensure your guests are always immediately welcomed.
- Speed up the reception process
- Reduce waiting time
- Immediate notification
- Real-time overview
- GDPR-compliant
- Promote a professional appearance
- Enhanced interactivity
- Save on staffing costs
- Complete visitor registration software
- Continuous workflow
Benefits of a digital reception
What you can expect
GDPR Compliant
Using a digital reception means no more scattered registration lists at the reception. All visitor data entered is securely stored in the portal.
Real-time overview
See at any moment who is present in your building and when. Always up-to-date visitor registration, with reports easily exportable to Excel.
Notification
You receive an instant notification when your visitor registers at the digital reception. This can be in various forms such as an email, SMS, or phone call.
Various integrations
Possible with Outlook, Active Directory, and also connections with your current systems, such as your electronic access gates.
Book your demo now
To make the check-in process even simpler and inform your visitor in advance about what to expect upon arrival, it is possible to pre-register your visitor easily. You can do this through the online portal or your own online calendar, such as Outlook or Google. After creating the appointment, your visitor will receive an email with a QR code, instructions, and appointment details. Upon arrival, the visitor only needs to scan this code, and the contact person is immediately notified. Would you like to experience this yourself without any obligation? Schedule a demo with one of our experts. We will demonstrate the possibilities and discuss your requirements.
Integrations with Existing Apps and Systems, such as Outlook
To make the check-in process even simpler and inform your visitor in advance about what to expect upon arrival, it is possible to pre-register your visitor easily. You can do this through the online portal or your own online calendar, such as Outlook or Google. After creating the appointment, your visitor will receive an email with a QR code, instructions, and appointment details. Upon arrival, the visitor only needs to scan this code, and the contact person is immediately notified.
Privacy and regulations
GDPR en ISO
A digital reception aligns seamlessly with GDPR regulations. With this system, you always know who is present and when. It is GDPR compliant and ensures protection of visitor data, compliance with workplace safety laws and alignment with ISO standards (such as ISO 27001 and ISO 9001 certificates).
Thanks to our effective visitor registration process, you always know who is or has been in your building, enhancing safety for both staff and visitors.
How the digital reception works,
step by step
1. Pre-registration
Invite your visitor directly through the portal or your online calendar when you create an appointment. They will automatically receive an email with a QR code to check in.
2. Check-in
Let your visitors register at the digital reception system by scanning the QR code. Manual registration is also an option by entering details on the touchscreen.
3. Notification
You receive an immediate notification via email, SMS, or call that your visitor has arrived. You can also speak to the visitor by phone through the digital reception.
4. Check-out
Allow your visitor to easily check out by either scanning the QR code again or entering their name on the touchscreen.
Combination
A digital reception always comes combined with digital visitor registration. With digital visitor registration, you always know who is present in your building and when. Additionally, the system complies with GDPR regulations because visitors cannot see who registered before them.
Safety instructions
Explore all our Smart office solutions such as Room booking, Desk booking, Digital signage, Watfinding and more!
Delivered in your corporate style
We deliver the digital reception standard in your corporate style, including desired colors, logo, and branding.
Test it here
Are you curious? Try how it works here.
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