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Frequently asked questions and answers about audiovisual solutions
Discover the answers to all your audiovisual related needs with 2Orange. Based on our 15 years of experience we share our knowledge with you. We are working on developing a FAQ block, so questions might be updated and extended. Here, you find answers to most frequently asked questions about hardware and software, smart office solutions with all types of reservation systems, video conferencing solutions, working procedures and installation of our audiovisual systems, and, of course, customer support.
Room booking
Check out our FAQ’s page on the topic of room booking >
What is a room booking system?
A room booking system is a digital solution combining hardware and software to manage meeting room workspaces. It streamlines room reservations, reduces scheduling conflicts, and optimizes space use. A meeting room booking system is widely used in offices, hotels, conference centers, schools, healthcare…
How does a meeting room booking system prevent double bookings?
Plan a meeting with your team or client, book a meeting room, and double-check the settings. Despite all your preparation, you might still find the room occupied by another team when it’s time to start. How often has this happened to you…
Can I book a meeting room in Outlook?
You can book a meeting room directly in your personal Outlook calendar. Moreover, the room booking system allows you to search and filter meeting spaces by specific criteria, such as room size, available conference equipment, or built-in services. When you book a meeting room in Outlook calendar on desktop or …
How can I book a meeting room with a room system?
There are multiple options for booking a meeting room to suit various preferences and needs. First and foremost, ensure you have a room booking system that is synchronized and seamlessly integrated into your business environment. You can reserve a meeting room directly from your calendar app, such as Microsoft Outlook, Microsoft Teams…
How can I book a meeting room in Microsoft Teams ?
Each of these room booking systems offers integration with Microsoft Teams, allowing users to book meeting rooms directly within the Teams environment. Here’s how you can book meeting rooms in Microsoft Teams for each system …
How can I check which meeting rooms are occupied or available?
Some meeting room systems have their own sensors to detect motion inside the room and indicate whether it is occupied or not. Occasionally, a room might show as booked in the system, but no one actually shows up for the meeting. Thanks to the sensors …
How do room sensores work in a conference room ?
There are multiple ways to check whether a meeting room is occupied or available. While the process may vary depending on the room booking system in use, the principle remains the same …
Desk booking
Check out our FAQ’s page on the topic of desk booking >
What is a desk booking system?
A desk booking system is a combination of hardware and software solution. It assists you with the reservation and management of workspaces within an office environment, especially in hybrid workplaces. The desk booking system enables your employees to easily reserve desks, meeting rooms, and …
What does the desk booking system consist of?
A desk reservation system is a comprehensive solution for managing flexible office spaces, especially useful for hybrid work environments. It typically consists of the following components: Desk Booking Software: The central platform, usually web-based, enabling users to view and book available desks. It includes…
How does a desk booking system help with hybrid working?
We know how essential desk booking solutions are for modern companies, especially those that work on hybrid working models. One of its key advantages is efficient space utilization, as it enables , as it enables companies to optimize desk occupancy, reducing wasted space …
What are the benefits of the desk booking system?
Desk booking systems offer numerous benefits for both employees and employers in modern workplaces. For employees, they provide the flexibility to choose their preferred workspaces, whether it’s near colleagues for collaboration or in a quiet area for focused tasks. In today’s hybrid work environment …
Where can I see where my colleagues work?
Do you often collaborate with colleagues in a hybrid working environment? If so, it can be helpful to know where your colleagues are seated each day. That’s why features like finding my colleague exist …
Why should I book my desk in advance?
It’s always better to book your desk in advance. Of course, if there aren’t many employees and workplaces are always available, you can rely on hot desking or ad hoc booking upon arrival …
Should I check out when I leave my working desk?
Sometimes, you may leave your desk earlier than scheduled in the booking system and forget to check out. Does this mean your colleagues can’t use the desk, even though you’ve already left …
How can I find my booked desk?
First of all, if your booking system offers a mobile app, you can log into your account to view the map of your company. There, you can find your booked working desk for the day. Alternatively …
What are disadvantages of hot desking?
To determine whether this solution works for your specific case, it’s important to understand its advantages and disadvantages, as every system has them. Lack of personalization: employees …
What is the difference between hot desking and hoteling?
Sometimes it may not be easy to understand the difference between hot desking and hoteling. Both of them help users to book a working desk when they need it but they differ in their approach to space allocation and reservation …
What is a hot desk?
Hot desking is a flexible workspace arrangement where employees do not have arranged desks. Instead, they can choose any available desk upon arriving at the office. It’s possible to do on a wayfinding interactive …
How do the desk sensors work?
Not every desk booking system offers desk sensors by default, but a custom desk booking solution can always be created if this feature is essential for you. In this explanation, we will use …
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