Audiovisual solutions for
hybrid workspace
Audiovisual solutions for hybrid workspaces ensure seamless communication between remote and in-office team members. These systems, including high-quality video conferencing equipment and advanced sound systems, enhance collaboration and productivity.
Audiovisual solutions for
hybrid workspace
Audiovisual solutions for hybrid workspaces ensure seamless communication between remote and in-office team members. These systems, including high-quality video conferencing equipment and advanced sound systems, enhance collaboration and productivity.
Superior AV solutions for hybrid meetings
Your work and collaboration spaces are evolving to become more flexible and versatile. Hybrid work allows you to alternate freely between working from home and being on site.
To collaborate efficiently and comfortably, without constraints, the right equipment is essential. Book your workspace in the open office directly from your smartphone, see at a glance where your colleagues are located, and schedule your meeting rooms in advance for the entire week. All these features simplify your daily routine, reduce stress, and streamline collaboration. Your teams become more efficient, and your performance is sustainably enhanced.
Audiovisual system to optimize your hybrid work
Room booking
With a meeting room reservation system, employees can easily find and book the perfect space for their meetings. Every room’s availability, size, and equipment are visible in advance, ensuring that every meeting takes place comfortably and efficiently.
Available facilities
We offer systems that go beyond just booking rooms. Our solutions include search filters to automatically find a suitable space, with options to order catering and services, and invite colleagues and guests simultaneously. The touch panel at the room entrance displays the status and reservation details. If there’s a technical issue with the equipment, it can be easily reported on the same touch panel.
Room control
With a room control display, you can manage multiple AV solutions from a touchscreen or tablet. Control screens, sources, projectors, and volume, as well as the lighting and window shades in the room. This gives speakers full control over their presentations, ensuring a seamless process.
Presets
Control systems can be preset to send multiple commands with a single button press. For example, you can turn on various systems, select the correct source, and set the volume to the desired level instantly. Do you have a space that can be divided? With one button, all displays can show the same image, perfect for a town hall meeting. When the walls close, each room can function independently again.
Desk booking
Easily book your desk in just a few clicks from your smartphone or computer. See available workspaces in real time, choose the one that suits your needs. This simple process allows you to settle in quickly and start your day in the best conditions, while optimizing the use of office spaces.
Available facilities
Accessible from your smartphone or computer, making management simple and quick. You can also go directly to a desk and scan a QR code or tap your phone on an NFC sticker to reserve it. For greater visibility, a small connected light indicator can show the desk’s status: red when reserved, green when available. This way, every workspace is easy to find and use.
Best audiovisual equipment for your meetings
Wireless presentation systems
With a wireless presentation system like Barco Clickshare, Crestron Airmedia, Kramer Via Connect, or Barco WePresent, you can start your presentation with just one click. This makes beginning your meeting effortless and efficient.
Centralized control
Each system is unique, offering specific features and capabilities. In addition to wirelessly sharing your screen, you can also wirelessly utilize the available video conferencing equipment. Connect to the display, camera, microphone, and speakers in the room with a single click. Enhance your hybrid workspace experience with seamless wireless presentations.
Video conferencing
Ensure everyone in your meeting room is clearly seen and heard during online meetings. Use an all-in-one video conference bar or separate cameras, microphones, and speakers for the best experience.
Dedicated Room or BYOM
Choose a Dedicated Room system like Microsoft Teams Room or Zoom Room to start meetings with a single click, without needing a personal laptop. Alternatively, opt for a BYOM (Bring Your Own Meeting) solution, where employees can easily connect their own laptops and start meetings on any platform. This flexibility ensures smooth, platform-independent collaboration in your hybrid workspace.
FAQ - Meeting room system and overall setup
How can a meeting room booking system improve productivity in an office?
There are three main ways where a meeting room system improves productivity in an office. Each of the improvements can allow employees to concentrate better on their tasks, meanwhile collaborations run more smoothly.
Efficient use of space
Efficient use of space is achieved through real-time availability features, enabling employees to quickly identify which rooms are free and saving valuable time. The system also prevents double bookings by ensuring that no room is reserved by more than one party at the same time. Additionally, by providing insights into room usage, it supports optimal occupancy, allowing spaces to be utilized more efficiently.
Time savings
Time savings are maximized through features like easy booking, allowing reservations to be made quickly via room displays or agenda integration. Employees save time by avoiding the need to physically search for available rooms, and automatic release of no-show reservations ensures that unused spaces are promptly made available for others.
Improved collaboration
Seamless integration with communication platforms ensures smooth and efficient meetings, supported by user-friendly technology that minimizes technical interruptions. The system also facilitates hybrid working, enabling effective collaboration between office and home workers. Increased focus is achieved through clear occupancy indicators that prevent interruptions in occupied rooms, while features like concentration mode further enhance productivity.
Can I reserve a meeting room in Outlook?
Yes, you can make a reservation for your meeting room in Outlook. We can integrate it into any business environment according to your needs. Additionally, the meeting room booking system in Outlook allows you to search and filter available meeting rooms by specific criteria. These criteria can include video conferencing or presentation equipment, the number of participants, room control equipment, and more. We add filters based on your administrator’s requirements.
Can I book a meeting room in Microsoft Teams?
Yes, you can book a meeting room in Microsoft Teams. It’s synchronized with the Outlook calendar, and when you make a reservation, it will also appear in Outlook.
How can I book a meeting room with a booking system?
A variety of solutions exist for reserving meeting rooms to cater to diverse preferences and requirements. To start, it’s essential to use a booking system that aligns smoothly with your workplace ecosystem. Reservations can easily be made through calendar platforms such as Microsoft Outlook, Microsoft Teams, or Google Workspace, accessible on both desktop and mobile devices. For more immediate needs, on-the-spot bookings are possible via digital displays located outside the meeting rooms. Moreover, if your office features a digital wayfinding system, it offers another convenient option for scheduling your space.
What is the difference between formal and not formal meeting room design?
The distinction between formal and informal meeting rooms is in their purpose and setup.
Informal meetings, often spontaneous or casual, do not require enclosed spaces. These can take place in open seating areas or designated lounge zones, providing a relaxed atmosphere for brainstorming or quick discussions. In contrast, formal meetings, which may involve sensitive topics or require focused attention, necessitate private, enclosed rooms to ensure confidentiality and minimize distractions.
Designing meeting spaces requires thoughtful planning to accommodate both styles. To achieve it we utilize appropriate audio visual systems and furniture such as conference tables, ergonomic chairs, or sofas, depending on the nature of the meeting and available office space.
What are the main requirements for a productive meeting room?
A productive meeting room must meet specific requirements to foster engagement and efficiency.
Personalization is key, and it’s not only about inviting interiors and inspiring decor. As an audiovisual company, we know the importance of appropriate audiovisual systems. We negotiate with our clients to clarify the goal of the meeting room. For example, is it a conference room or a boardroom, as different meeting room setups are required.
Comfort is equally important. You can have ergonomic chairs and ample space, but proper temperature control can be more important than a comfortable chair. During the meeting, you are busy with the process and not thinking about the temperature, window blinds, or humidity. And it may influence decision-making. Here, a room control system comes to fulfill these requirements. Also, there is a possibility to order catering directly from the room system. With comfortable temperature, meeting environment, and delicious food on time, your chances to reach meeting goals significantly increase.
A room booking system prevents situations when you come to a meeting room, and it’s occupied. Or, for instance, you are in the middle of an important conversation when someone opens the door to check whether there is someone in the room.
Appropriate sound systems and wireless presentations for a specific room size and amount of attendees are essential to make everything heard and seen clearly and without delays. Otherwise, meeting participants are distracted by sound and video disruptions.
Together, these elements create an environment for successful and productive meetings.
Your hybrid working space with 2Orange expertise!
The 2Orange team specializes in expertly designing various spaces and implementing high-quality audiovisual solutions. Whether it’s office environments, meeting rooms, or events, 2Orange understands the importance of well-thought-out space design. This ensures you receive professional guidance and expert service focused on your needs and business processes.
