The future of smart office solutions for hybrid work
- Olena Romanenko
Hybrid work is no longer a trend because it has become part of daily life. For many companies, it is the new normal. Employees now actively seek employers offering hybrid work arrangements, prioritizing these opportunities.
Hybrid work typically allows employees to work from home for 1-3 days while spending the remaining days in the office. This shift drives a transformation from traditional offices to smart ones, creating more adaptable workspaces. As an audiovisual company, we accept these challenges to deliver modern smart office solutions that meet business needs and boost employee satisfaction.
For every client, we analyze their business environment and integrate innovative technology to enhance collaboration and workspace efficiency. It’s more than just advanced equipment. Each client benefits from comprehensive audiovisual collaboration, space management, and data analytics. So, the result is an intelligent, responsive workspace with intuitive interfaces, robust security, and seamless IT integration.
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If smart offices dominate today, what’s next? Is it still only a post-pandemic trend that will fade, or is it becoming the new standard? Those who integrate it early will gain significant advantages for their business processes. Let’s explore the trends shaping expectations and the future.
What is a smart office?
Flexibility and adaptability
Smart offices allow your employees to easily switch between home and office environments. Here, hot-desking and customizable workstations ensure personalized setups for any work style.
Enhanced collaboration
You stay connected with your team, no matter where they’re working. Smart communication tools and IoT devices help you work together effectively, whether in person or online.
Improved productivity
Are you tired of routine daily tasks? With smart smart offices automation and data-driven insights streamline daily tasks, reducing inefficiencies. You focus on high-value activities instead.
Employee well-being
Did you know that air quality monitors, appropriate room temperature, and biodynamic lighting improve physical and mental health? Smart office solutions make working space more comfortable for hybrid employees and clients who visit you.
Energy efficiency and sustainability
Smart systems automatically adjust lighting, heating, and cooling based on occupancy, reducing energy costs. No more need for reminders to employees about turning off lights or adjusting heating. It gives you a sustainable practice aligned with modern business values.
Optimized space utilization
For flexible workspace data analytics is essential in planning and organizing space. Smart office solutions enable your managers to identify underused spaces and reconfigure layouts for better efficiency. Accommodation of multifunctional areas becomes much easier.
The future of smart office
These numbers are astonishing. Global Smart Office Market size was valued at €49.08 billion in 2024 but it is expected to reach €92.64 billion by 2029, according to Mordor Intelligence.
The smart office market is growing due to increasing demand for workplace safety, advanced IoT solutions, and energy-efficient sensor networks. Supportive government policies in various countries are also driving this trend. However, upgrading outdated systems remains a challenge for many organizations. On the bright side, cloud-based IoT platforms are opening up exciting opportunities for businesses to adopt smarter office solutions.
Smart office market
To analyze the smart office market, we begin with segmentation. It helps us better understand the key points of growth. Breaking the market into categories like technology, connectivity, and the end user highlights trends with the most potential. This approach also enables your business to identify opportunities and tailor strategies to meet specific demands.
By offering
First, we divide by offering. This refers to the categorization of smart office products and services based on their nature or type. In the context of the smart office market, the offering segment is divided into three main categories:
Hardware: This includes physical devices and equipment used in smart offices, such as sensors, smart lighting fixtures, security cameras, and IoT devices.
Software: This category encompasses the various applications, platforms, and programs that enable the functionality of smart office systems, such as energy management software, room booking applications, and data analytics tools.
Service: This segment includes installation, maintenance, consulting, and other professional services related to implementing and managing smart office solutions.
Source: Allied Market Research.
According to Allied Market Research, all components of the smart office market are expected to grow at a similar pace, with increases ranging from 2 to 3 times. However, the software segment is projected to experience the most significant growth. Hardware is anticipated to grow by 2.5 times, software by 3.5 times, and services by 2.8 times.
By connectivity technology
When examining the smart office market expectations by connectivity technology, wireless technology is projected to grow nearly three times faster than wired technology by 2030.
Source: Allied Market Research.
Wireless segment will dominate the market with a highest CAGR of 11.5% during 2021-2030.
*CARG stands for Compound Annual Growth Rate. It represents the average annual growth rate of an investment or value over a specified time period, assuming the growth is compounded each year.
It is worth noting that this surge in wireless adoption will also drive increased demand for enhanced security measures. The rapid development of 5G internet in the EU further accelerates this trend.
By end user
The smart office market by end-users includes commercial spaces, residential applications, and industrial sectors. Commercial spaces, such as offices and corporate environments, will grow nearly 2.9 times by 2030.
The other two end-user categories, according to the research, are residential applications and industrial sectors. Residential applications emphasize home automation and energy management. In contrast, industrial sectors adopt smart solutions to enhance safety, productivity, and operational efficiency. Both segments are expected to exhibit comparable growth trends.
Source: Allied Market Research.
Commercial segment will maintain the lead through the forecast period.
This segmentation enables a deeper analysis of the smart office market, helping stakeholders identify the key drivers of growth and uncover potential opportunities. It is valuable not only for end users but also for us, as an audiovisual company. Hence, we gain better insight into market trends and determine how we can support our clients in achieving their goals.
Popular smart office technology
As you can see, smart office technology encompasses a wide range of intelligent solutions. As a team of experts in this field, we want to focus your attention on the solutions that are currently popular and will maintain their relevance in the future. Without these systems, it’s impossible to imagine a modern or future smart office.
Visitor management
This solution is not just a sleek digital kiosk for greeting visitors. A visitor management system has become a GDPR requirement if you collect visitor data. By integrating this system into your smart office, you ensure compliance with data protection regulations while allowing employees to focus on higher-priority tasks.
While visitor management and digital reception systems have differences, they share many similarities and work well together. A visitor management system streamlines check-ins, sends notifications to hosts, prints badges, and more. With digital reception, visitors can order catering, and meeting hosts can manage attendance, access multilingual support, and more.
We should emphasize that this solution showcases your company’s forward-thinking approach and commitment to building a secure, modern smart office.
Room booking
Without room booking and desk booking systems, hybrid work becomes almost unimaginable. These systems are essential components of a smart office setup that enables flexible working arrangements. After all, how can you be sure that on your planned office day, a workspace will be available? Or that you won’t face the embarrassment of scheduling a client meeting only to find all the meeting rooms occupied? Situations like these don’t show professionalism.
However, with a room booking system seamlessly integrated into your office environment, such issues are eliminated. Even if you forget to reserve a desk or meeting room, you can handle it on the spot using a wayfinding screen located in a convenient place or an interactive display mounted next to the meeting room. Naturally, the system ensures you are informed about the room’s availability for your selected time.
Video conferencing
Every office has a video conferencing system. But what sets it apart in a smart office, given that it’s a common technology everywhere? In a smart office, video conferencing systems leverage advanced AI technology, eliminating the need for assistants to take minutes or interpreters for simultaneous translation. These systems can summarize chat conversations, cancel background noise, provide smart framing, and even let you choose the server for saving your video conference recordings if that matters to you.
This means you conduct video conferences with a higher level of professionalism, allowing all participants to focus entirely on the meeting rather than on logistical details. You maintain seamless connections with employees and teams following a hybrid work model.
In addition to these advanced features, we also offer room control and room booking systems, which are crucial components of a smart office. The end result is that you impress clients and visitors with your innovative approach while your employees work more productively and enjoy a better workplace atmosphere every day.
Digital signage systems
Do you have a waiting room for visitors? A digital signage system can enhance your company’s brand awareness while visitors wait in the reception area or lobby. Do you have a large office? Digital signage can display work instructions, announcements, advertisements, and schedules, making it an invaluable tool in various situations. These systems are highly versatile and scalable, making them ideal for small businesses and large enterprises alike. They adapt easily as your company grows, ensuring flexibility for the future.
Final thoughts
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