Enhance visitor experience in
smart offices with a modern
visitor registration form
Enhance visitor experience in smart offices with a modern
visitor registration form
Improve your company’s productivity, safety, and flexibility by implementing visitor registration forms along with a digital visitor management system.
2orange | Digital reception | Visitor registration form
A digital visitor registration form allows you to:
- Effortlessly collect essential visitor information
- Streamline the check-in process and track data
- Strengthen the safety and security measures of your premises
What is a visitor registration form?
Visitor registration form and GDPR
Smart offices, smarter access:
embrace digital visitor registration forms
Visitor management system
A visitor registration and management system collects all visitor information, ensuring accurate registration and secure access control. The system tracks visitors but also manages all aspects of their visit. A visitor management system is hardware integrated with advanced software features.
Digital reception
Self check-in kiosk
Self-service kiosks are devices that allow guests or visitors to complete the check-in process independently. They can be part of a digital reception or visitor management system. These kiosks primarily focus on independent check-ins and access to services without the need to wait in line.
Assistance to your receptionist
Digital visitor registration systems
Streamlined check-in process: these forms allow visitors to quickly and accurately input their information via tablets or kiosks.
Accurate record-keeping: all visitor data is automatically stored in a centralized database.
Enhanced security: digital visitor registration forms can include features like ID scanning and photo capture, further enhancing security measures.
Real-time notifications: when a visitor registers digitally, the system can immediately notify the relevant host or staff member.
Reporting and analysis: digital registration systems often include tools for generating reports and analyzing visitor data.
Role of the receptionist
Greeting and assisting visitors: receptionists remain the friendly face of your organization, welcoming guests and assisting them with any questions or special requests.
Monitoring and managing access: receptionists oversee the digital registration process, ensuring that all visitors complete it correctly.
Technical assistance: they can step in if issues arise, such as resolving technical problems or helping less tech-savvy visitors.
Handling administrative tasks: receptionists can spend more time on other administrative responsibilities, such as answering phone calls, organizing documents, and supporting office activities.